Improvements

Hi Sunsama team! I’d love to see a feature that shows a daily total of hours worked and pending (planned but not yet tracked) in one glance. Right now, I can see estimated durations and tracked time per task, but I have to manually add them up to understand how my day is progressing overall. Having a live total at the top or bottom of the day view that displays: Total Planned Hours Total Tracked Hours Remaining (Pending) Hours …would make it much easier to reflect on my day, adjust in real time, and manage my workload effectively. Thanks for building such a thoughtful tool!

add a break feature - you will be able to pick how often do you want to take breaks. When you will work, Sunsama will remind you to take a break when it's getting close to the time of break. Example: sets to take a break every 30 minutes , does task1 for 16 minutes (the actual time the task cost to finish), does another task2 for 10 minutes , sets that task3 will take 15 minutes and opens it , gets reminded to take a break and to start doing task3 after a break time set earlier

As a user, I'd like to see my weekly/monthly/yearly objectives displayed in a more prominent and persistent way, to keep me focused. Objectives are great for planning and organizing, but they often get lost in the right panel, as I'm mostly looking at the calendar view instead of objectives. I'd love a top panel (or something) that I could drag and drop my tasks into without switching my right or left panel views.

As a virtual assistant or personal organizer with delegated authority , I need to manage multiple clients' schedules and tasks through Sunsama as their authorized representative , so that I can deliver professional organization services while maintaining separate client workspaces . ## Business Justification Personal organizers and virtual assistants require delegated authority to manage clients' time and priorities. Sunsama's daily planning and task management functionality is ideal for this proxy management use case but needs adaptation to allow authorized representatives to manage multiple client profiles with full delegation rights . ## Objectives Enable proxy management of up to 8 client agendas with delegated authority Provide independent daily planning on behalf of each client Maintain privacy separation between clients while operating as authorized agent Leverage Sunsama's time blocking and rituals through proxy access rights ## Success Criteria Manage multiple clients simultaneously with clear delegated authority Independent workspace per client with appropriate proxy access levels Smooth client switching while maintaining role-based permissions Calendar synchronization through authorized delegation Productivity metrics per client with audit trail of proxy actions ## Target Users Primary : Virtual assistants and personal organizers Secondary : Productivity coaches Tertiary : Family organizers ## Core Functionality ### Client Management Client Selector with Delegated Access : Dashboard to choose active client on their behalf Permission Management : Clear delegation boundaries per client relationship Audit Trail : Complete record of actions taken as authorized representative ### Per-Client Features Daily Planner : Independent planning for each client with full proxy authority Calendar Integration : Separate calendar sync with delegated management rights Task Management : Client-specific task boards acting as authorized representative Time Blocking : Scheduling tools with proxy authority Custom Rituals : Personalized routines managed on behalf of client ### Organization Tools Templates per Client : Personalized daily routine templates Progress Tracking : Productivity metrics per individual client Context Notes : Client-specific preferences and requirements ## User Flow Client Selection : Choose client from dashboard with confirmed proxy authority Context Loading : Access client workspace with authorized permissions Daily Planning : Organize client's day as designated agent Calendar Management : Schedule with full delegation authority Task Organization : Manage tasks under delegated authority Progress Review : Monitor goals as authorized representative Client Switching : Change clients maintaining appropriate delegation levels ## Technical Requirements Multiple profile system within single account Client-separated data architecture Multiple calendar synchronization (Google, Outlook) Enhanced UI with client selector Permission management system ## Success Metrics Clients managed per assistant (target: 8) Client satisfaction with organization services Goal achievement rates per client Assistant efficiency in client switching Platform retention of virtual assistants ## Estimation Effort : 4-5 sprints (8-10 weeks) Complexity : Medium-High Risk : Medium ## Key Benefits Enables professional delegation services Maintains client privacy and separation Leverages existing Sunsama functionality Supports growing virtual assistant market

It would be great if, after setting a due date on the task, the task would show up on my calendar on the due date. This would make projecting workflow requirements when balancing multiple deliverables easier to visualize. This may not necessarily be a calendar integration. Just making the task populate on the Due date's To do list may be enough. The "Due Date" task would need to be linked to the original task so that tasks aren't duplicated.

I need to be able to set due dates on subtasks.

So far, the @date shortcut specifies which date a task should be added for. It would be great if, with natural language like "1 PM" a more specific start time could be set as well.

Would love something that would help me prioritize based on my current mood, energy, sleep, and deadlines. I am an ADHDer with OCD (the "just right" type) and struggle to integrate emotional factors when planning and some reminders or suggestions would go a long way for me. Something similar to the suggestion that is already in place that will tell you when you have planned an unrealistic work day based on the hours you want to work in a day.

Users are able to post their daily planned items to Slack. However, I also want the option to "Print" my list of items when planning my day. Right now I have to copy this over to a Word Document, add a title (e.g. today's date) and then print this list out.

I want to be able to also plan or shut down "my personal day" which is different than my workday. This might include shutdown functionality that's different than the usual shutdown, journaling, gratitude, reviewing just my personal tasks, etc.