Task priority
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Travis Meyer
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Task priority is now live for everyone!
Recap:
- Daily priority system
- Backlog priority system
- Auto-sort that honors daily priorities
Added since initial beta release:
- Full mobile app support
- Priority mapping when importing from supported integrations
Check out our changelog post here for more details: https://sunsama.canny.io/changelog/task-priority-auto-sort
There were two requests during the beta that we've created standalone feature requests for. If you'd like to see these added, please upvote them so we know there's sufficient interest:
- Custom priority levels (https://roadmap.sunsama.com/improvements/p/custom-priority-labels)
- Filter by priority in daily task list (https://roadmap.sunsama.com/improvements/p/filter-by-priority-in-daily-task-list)
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Travis Meyer
marked this post as
complete
Task priority is now live for everyone!
Recap:
- Daily priority system
- Backlog priority system
- Auto-sort that honors daily priorities
Added since initial beta release:
- Full mobile app support
- Priority mapping when importing from supported integrations
Check out our changelog post here for more details: https://sunsama.canny.io/changelog/task-priority-auto-sort
There were two requests during the beta that we've created standalone feature requests for. If you'd like to see these added, please upvote them so we know there's sufficient interest:
- Custom priority levels (https://roadmap.sunsama.com/improvements/p/custom-priority-labels)
- Filter by priority in daily task list (https://roadmap.sunsama.com/improvements/p/filter-by-priority-in-daily-task-list)
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Karsten Jennissen
Thanks for implementing this! I would love to be able to filter according to priority, similar to filtering for channels / contexts.
Travis Meyer
Karsten Jennissen: thanks for the suggestion! It's possible to filter by priority in the backlog. We didn't expect folks to be interested in filtering by priority from the daily task list.
Could you tell us about your use case for this?
Karsten Jennissen
Travis Meyer I use the channel filtering a lot to focus on sections of my work. The list becomes shorter. If can do the same for priorities I could tackle priorities one by one, starting with urgent. It helps tremendously with focus if I do not see all tasks at the same time.
Travis Meyer
Karsten Jennissen: thanks for the added context. I've created a new feature request for this to gauge whether it's something there's community interest in: https://roadmap.sunsama.com/improvements/p/filter-by-priority-in-daily-task-list
Jake Lile
This is working great so far! LOVE the new update!!!
Brad Hawkins
@Travis Meyer
Thanks for the new feature. This is a great start.
I have similar feedback to others. I would like to see the ability to either map out Priority Levels or at least have None, Low, Medium, High, Urgent.
I realise that there can't necessarily be a one size fits all, but a few more levels of Priority helps one to sort out a list of tasks and create an order for execution.
Keep up the great work.
Thanks.
Andrew Jeter
Thankful for this!! Noticing that the "none" status is showing up on my day priorities instead of "normal"
Travis Meyer
Andrew Jeter: good suggestion. The 'no priority' option for daily tasks now is called "Normal".
Melodie Moore
Amazing! Excited to test this.
Stacey McDonald
Travis Meyer This looks great so far, thanks!
One initial feedback - I tend to prioritise using "Urgent, Now, Next, Later" rather than "High, Medium, Low"
It could be useful if you allow people to rename the priorities to suit their approach.
Beth Rea
Stacey McDonald Agree! I have the same feedback – would like to be able to rename / map the existing options to my naming convention.
Travis Meyer
Stacey McDonald: Thanks for the suggestion! I've created a new feature request for this. If folks are interested, please add your vote so we can gauge what the appetite is for adding this customization option.
We try to only add customization options for things there's a lot of interest in, to prevent settings overload.
Kylie
Stacey McDonald same our organization has compliance and business critical that sit above important. These flags bump important tasks down. We do not use urgent
Ryan Levander
Can't wait to try this out in Beta!
Travis Meyer
Task priority is now available in public beta. You can enable it from here: https://app.sunsama.com/settings/account#beta. Be sure to enable both 'Task Priority', and 'Auto-sort tasks' for the full experience.
Highlights:
- Set priority (urgent/priority/normal/low) day-by-day
- Set priority (urgent/high/medium/low/none) in your backlog
- Auto-sort tasks when creating and updating based on priority, so high priority tasks stay at the top of your list
Missing from beta (but coming soon):
- Mobile support
- Integration support (e.g. matching the priority in Sunsama with the priority from the source tool)
Deeper dive:
In order to do task priority right, we felt there were three key things to support:
- Setting your daily intention for what your top priorities for the day are (and what's more of a stretch / doesn't really need to get done today)
- Protecting these priorities (i.e. keeping them at the top of your list) when adding new tasks, or adjusting your schedule
- Setting a persisted priority for tasks in your backlog so you get a more granular sense of which are worth your time when picking out things to work on
This meant creating distinct priority levels for organizing your day vs. your backlog.
It also meant that by default, daily priority levels 'reset' when a task rolls over. Priorities often change day-by-day. Priority reset ensures that you stay intentional about what your priorities for the day ought to be. If this feels like too much overhead though, you can disable the decay.
Backlog priority is more stable, so these persist over time.
In order to protect your daily priorities, the new auto-sort mechanic attempts to keep priorities at the top of your list, while still allowing flexibility.
There's too much nuance to explain all of the inner logic of the auto-sort behavior, but the basic principles are:
- when creating a new task for a particular day, or updating an existing task on that day in a way that likely affects the order it should be worked on...
- try to position the task based on its priority (higher priority towards the top, low at the bottom)
- honor existing scheduling constraints
- honor the preference for whether new tasks should be added above or below existing tasks
- try not to mess with the position of other tasks, unless they are out of order chronologically
Feedback:
Please let us know if anything feels off.
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Jacqueline Themel
Travis Meyer this is awesome!!! Thanks a ton! :D
Blue Sama
Nice, finally!!
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